LLOPSCited

Attendees: Mort Brinchmann, Tina Ching, Robyn Hagle, and Christy Leith.
Location: Perkins Coie, Seattle WA
Time: The meeting was called to order at 9:08am by President Hagle.

1. Code Reviser Survey
   The Washington Code Reviser is conducting a survey on the Washington Administrative Code and the Session Laws.  It is available at http://www.leg.wa.gov/CodeReviser/Pages/default.aspx.   Peggy Jarrett thought LLOPS should reply to the survey as an organization.  The board thought it might be more effective if many LLOPS members and clients responded and suggested that Peggy make an announcement to the LLOPS membership about the importance of filling out the survey.
2. Blog Update
   The Newsletter/Blog committee requested permission to use the online service Blog2Print to periodically archive the LLOPS blog.  It will cost $8 each time the blog is archived to a pdf.  M/S/A to allow the Newsletter/Blog committee to archive using the Blog2Print service.  President Hagle will follow up with the committee regarding the frequency of archiving.
3. LLOPS Archive
   AALL chapters can send items to be included in the official AALL archives in Chicago.  The Board discussed sending the Professional Development Award plaque and the letter from President Catherine Lemann letter congratulating LLOPS on its 20 year anniversary.  President Hagle will ask Rick Stroup about the LLOPS archive at the King County Law Library.
4. Inventory of State Legal Materials
   Volunteers are needed for the inventory of Washington state legal materials. This survey is being coordinated by the AALL Government Relations Office.  Please contact co-coordinators Kay Newman or Tina Ching for additional information.
5. Community Outreach
   A Community Outreach grant was not awarded this year due to work on the Heller Erhman collection. The committee is currently working on the inventory of materials in that collection. The Board should consider this as a factor when determining the amount allotted to grants next year.  The Board discussed whether the committee can award a grant without submitting an application.  This suggestion will be made to the committee for next year.  The Community Outreach committee may need to be added to the bylaws and the committee description in the handbook may need to be changed as a result.
6. LLOPS June Meeting
   The June business meeting at the Federal Courthouse will include committee reports, the treasurer report and the 20^th anniversary celebration.

Adjournment: The meeting was adjourned at 10:05am.
Respectfully submitted by Tina S. Ching, LLOPS Secretary.

Attendees: Mort Brinchmann, Tina Ching, Robyn Hagle, Rita Kaiser, and Christy Leith.
Location: Perkins Coie, Seattle WA
Time: The meeting was called to order at 12:00pm by President Hagle.

1. Government Relations Position Paper
   The papers on net neutrality were passed down to the current co-chairs of the Government Relations committee. SNELLA considered adopting versions of these papers. Before the papers can be submitted for adoption, the papers will need to be rewritten for LLOPS. This project will require additional members on the government relations committee. The Board agreed to table the issue until the committee determined the papers a priority.
2. Website Redevelopment – Special Committee
   President Hagle will form a special committee including the website manager, a blog committee representative, a representative from marketing committee, and an executive board representative.
3. Ads on Blog
   The blog committee decided they did not want ads on the blog. F. Hanson will contact advertisers to see if there are alternatives to newsletter ads such as quarterly emails to membership.
4. Blog Committee – Listserv Footer
   The blog committee requested to add footer language in listserv emails referencing the blog. They offered two options to the board.
   M/S/A to add language to the footer of listserv messages “Get LLOPSCited ! Visit our blog at http://llops.org/wordpress/.”
5. LLOPS and Social Networking
   At the Business Meeting on 1/27/2010, President Hagle presented the LLOPS Facebook and LinkedIn pages. The Facebook page is administered by E. Hoffrance. K. Pitts administers the LinkedIn page. Consistent branding has been implemented across the blog, Facebook and LinkedIn. A future committee may be formed to combine the blog and website committees.
6. Handbook Changes – Lifetime Member
   R. Kaiser was charged with editing language to clarify the category of “Lifetime Member” in the LLOPS handbook . R.Kaiser agreed to send edited language to the Board for further discussion. Once the Board approves the language, the changes will be sent to K. Ositis to change the language on the website and the Handbook document.
7. AALL Visitor – Catherine Lemann
   AALL President Catherine Lemann will visit LLOPS in late March. Her schedule currently includes: Tuesday 3/30 – Dinner with the Executive Board; Wednesday 3/31 – Meeting with the LLOPS Membership, social at the Columbia Tower, a tour of the King County Law Library and a tour of the U.S. Courts Library.

Adjournment: The meeting was adjourned at 12:47pm.
Respectfully submitted by Tina S. Ching, LLOPS Secretary.

Attendees: 18 Members including M. Brinchman, B. Dacres, A. Eaton, R. Hagle, J. Hill, E.Hoffrance, C. Leith, K. Lloyd, B. Louzin, K. Ositis, K. Pitts and B. Rothwell.
Location: Lane Powell, Seattle, WA
Time: The meeting was called to order at 12:05p.m.

1. Committee Reports
Bylaws: No report.
Employment: No Report.
Government Relations: Co-chairs L. Miller and L. Fossum have submitted position papers to the Executive Board. The Board will discuss the papers at their next meeting.
Grants: $500 was awarded to K. Lloyd to attend the AALL Leadership Academy. Spring grant applications will be available soon. Grant funds will be also be available to attend the AALL Annual Meeting this year.
Marketing: The committee is working on updating the publications page on the site and coordinating the LLOPS table at the AALL Annual Meeting.
Membership: There are currently 138 members, including 5 lifetime and 9 new members. Last year, at this time, we had 149 members.
Blog: This is a recently formed committee. The committee recently met and established a rotation for blog content. Anyone can sign up for updates via email or RSS. Submit any news to K. Lloyd. A survey will be sent to members in the spring.
Programs: Future programs include: February – tour of the McNamara Courthouse; March – 3/1 Pat Wagner at 3pm followed by a social and 3/31 AALL visitor Cathy Lemann; April 4/29 Spring Professional Development Workshop; May TBD; June 6/30 Business Meeting.
Professional Development: “The Social Librarian: Changing the Landscape of Library Interactions” workshop will be held on April 29th. An announcement will be forthcoming.
Social Committee: A social will be held on March 1^st in conjunction with the program with Pat Wagner.
Library School Liaison: The student chapter if SLA and the PNWSLA are holding a program in spring.
Community Outreach: A grant recipient has not been chosen. The Heller collection will be distributed to Jail and County libraries. Volunteers will be needed to help inventory the collection.
Salary Survey: The Salary Survey will be forthcoming.
Web: The LLOPS site will be redesign to integrate the blog and the rest of the site. A special committee will be formed.
Nominations: The committee is seeking nominations for the positions of Vice-President/President-Elect and Secretary.

2. LLOPS Social Networking Tools
R. Hagle presented the LLOPS Facebook and LinkedIn pages. The Facebook page is administered by E. Hoffrance and the LinkedIn page is administered by K. Pitts.

Adjournment: The meeting was adjourned at 12:45 p.m.
Respectfully submitted by Tina S. Ching, LLOPS Secretary.

Attendees: Robyn Hagle, Mort Brinchmann, Christy Leith, and Tina Ching.
Location: Perkins Coie, Seattle WA
Time: The meeting was called to order at 9:03am by President Hagle.

1. LLOPS Lifetime Members
In the past, the LLOPS Board has honored former members with a Lifetime Membership.  However, “lifetime member” is not defined in the LLOPS bylaws or handbook.  The Board recommends describing a “lifetime member” as an inactive member who in the past has made significant contributions to LLOPS.  The language will be updated in the Handbook.  The Board will review nominations after the Handbook has been updated.

2. LLOPSCited and Bylaws Change
Due to the format change of LLOPSCited from a newsletter to blog, the bylaws committee was asked to review the bylaws to see if any language needed to be changed.  Rick Stroup, chair of the bylaws committee, reported that the format change from newsletter to blog did not necessitate a change in the bylaws.  He recommended that the committee wait until the bylaws needed to be changed in the future and then reconsider the issue of changing the term newsletter to something else.  The Board agreed with his recommendation.

3. Handbook Changes
Potential changes to the handbook re: LLOPSCited committee and the website committees will be revisited when the Board has determined how to proceed with the website and blog.

4. Outreach Committee Project with Heller Collection
The Board discussed whether to pay for shipping of the Heller collection.  The Board members agreed that the outreach committee should use its discretion re: LLOPS paying for shipping costs.

5. Facebook
The Board discussed starting a LLOPS fan page.  There is currently a LLOPS facebook group that is not currently being maintained.  There was discussion of which committee will be responsible for the page to ensure that it is up-to-date and maintained.  President Hagle will proceed with developing the page.

6. Website and LLOPSCited Committee
The Board discussed the possibility of creating a joint website and blog committee.  This committee would be responsible for the maintenance of the LLOPS web presence including the website, blog and Facebook pages.  The Board will continue to discuss this possibility at their next meeting.

7. Government Relations
Laurie Miller and Lori Fossum will forward to the Board a position paper on major issues relevant to law librarians.  This paper is modeled after one developed by the Southern New England Law Librarians’ Association (SNELLA).  President Hagle will follow up with AALL Board Member and former LLOPS Government Relations chair Marcus Hochstetler to determine if creating chapter specific position papers on these topics is being encouraged by AALL.

Adjournment: The meeting was adjourned at 10:16am.
Respectfully submitted by Tina S. Ching, LLOPS Secretary.

Attendees: Robyn Hagle, Mort Brinchmann, Christy Leith, Rita Kaiser, and Tina Ching.
Location: Perkins Coie, Seattle WA
Time: The meeting was called to order at 3:02pm by President Hagle.

1.    Budget Recommendations
The executive board discussed budget recommendations for four committees: Grants, Program, Social, and Professional Development.  Based on the results from the LLOPS member survey, the 2008-2009 executive board agreed to provide greater financial support resulting in a decreased ending balance of LLOPS funds.  With the understanding that the 2009-2010 executive board could not continue that level of financial support and maintain a healthy year end balance, the board revisited past budgets to recommend spending guidelines.

a.    Grants – Because LLOPS will be receiving a grant from AALL for the annual meeting, the board agreed to offset the allotment to the grants committee.  The board recommended that the Grants committee this year limit member grants to $1,000 from LLOPS funding.  In addition, the grants committee will be able to award one AALL registration to a LLOPS member for attendance at the annual meeting in 2010.
b.    Program – To support regular attendance the monthly general meetings, the board agreed to recommend to the program committee a spending guideline of $800 for 2009-2010.
c.    Social – The board agreed that the social committee should be able to coordinate social activities for members with a guideline of $500.
d.    Professional Development – The 2008-2009 executive board agreed to utilize surplus funds by providing substantial financial support to the Professional Development Workshop through additional funding and decreasing the registration fees.  In order to continue to support the workshop, the executive board recommended a spending guideline of $3000 and that registration fees return to 2008 levels.

2.    LLOPS Cited
Kristine Lloyd, chair of the newsletter/blog committee, will be overseeing the migration of the newsletter to a blog format.  She will be maintaining many of the same features of the newsletter while taking advantage of the up-to-date nature of the blog.  She will be working with Tina Ching and Brandi Ledford on technical issues.  It will be revealed at the next meeting with an editor’s note and President’s message.

Hagle will follow up on advertising issues with Thomson West.  She will also notify the chair of the bylaws committee (Rick Stroup) of changes that will need to be made to the bylaws.

3.    AALL Visitor
Hagle asked the executive board for recommendations or suggestions on an AALL board visit.  She will submit a request for a board visitor.

4.    Successor Guidelines
Hagle suggested that each of the board members create guidelines or a calendar to pass on to their successor.  This will help facilitate an easier transition into the position.  Some of this information is available in the handbook that was recently updated.

5.    LLOPS website
Next year, AALL will be making templates available to chapters for their websites.  Hagle will request a complete report from Nancy Noble, chair of the website special committee, before the board determines to continue with the committee’s plan or delay until the national templates become available.

6.    Awards and other LLOPS artifacts
Until a LLOPS archive is established, awards and other artifacts will pass from outgoing President to incoming President.  Kaiser will contact Stroup about King County Law Library as a possible repository for LLOPS.

Adjournment: The meeting was adjourned at 4:06pm.
Respectfully submitted by Tina S. Ching, LLOPS Secretary.